A project is a limited endeavor, meaning it has a specific start and finish dates that is undertaken to meet the particular goal and objective. It is very different from the daily operations and processes which are repetitive and permanent. Project management is the combined art and science of planning, organizing and managing resources. The basics of project management is to get a particular project done on time, within budget and with the results that the organization set out to achieve.
Here are some characteristics to successful project management for beginners:
- Clear and defined goals
Determine the objective and specific desired outcome.
- Ownership and responsibility
Identify a project leader and organize the people who are required to bring the project to completion. Finally, organize and prioritize the tasks in chronological order.
- Defined methodology
Begin “brainstorming” . Identify factors that may influence or limit the project that are beyond your control (global economic forces, competition, etc.). And factors that are in your control (capital invested, prices, etc.). Determine and identify the tools, the people, and the time required to complete the objectives.
- Controlled execution
Follow-up on all the dates and compromises. Making information public and available to all team members involved in the project. Communicate all deliveries of tasks, or lack of delivery within the group.
- Completion Evaluation
Evaluate the completion based on the original plan. Lastly, celebrate the success and victories.
Projects must actively involve all the group members, have excellent communication and have a shared desired outcome in order to finish. The project is dead or doomed without enthusiasm. It’s all about very simple questions; what, where, who, how, when, how much, and fixing specific dates and commitments from the group members. The support of the team is critical for completing projects successfully and the foundation to project management.